Reversing purchase invoices

 

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After you have opened the purchase invoice you want to reverse and clicked on Reverse, a window will appear where you enter the following details:

• Invoice Date: the date on which you want to record the reversal action.
• External Invoice no.: the external invoice no. you want to record with the reversal action.
• Period: the period of the reversal to be registered.
• Fiscal Year: the fiscal year of the reversal to be registered.
• VAT Period: the VAT period for the reversal.
• Reversal Memo: the text you enter here will be displayed with the reversed invoice and reversal.

The following posted purchase invoices can be reversed: the manual purchase invoice, the process-based purchase invoice resulting from a purchase order, also if it originated from a sales order or from a production order material or outsourcing, and the manual invoice following an entered actual cost on a production order.

 

Conditions for reversal

 

Because the purchase price is used in various recalculations, the following conditions apply to be able to reverse a purchase invoice:

• Only approved purchase invoices can be reversed (if the Approve Invoice function is used).
• Linked payments must be outstanding.
• Linked production order lines must not be financially ready.
• Linked sales order lines must not be invoiced.
• No processed accruals may be linked.
• There must be no invoicing between own administrations (Internal Invoicing).
• An invoice from a closed VAT period or fiscal year/period cannot be reversed.

 

 

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Video Reversing purchase invoices Duration: 0:49 Sound: yes

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