Crediting purchase invoices

 

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Setup

The general ledger account for a credit invoice that is received on a process-based purchase invoice (purchase invoices based on a purchase order) is determined by the new administration settings 'Credit Invoice Material' and 'Credit Invoice Outsourcing'. These settings determine the general ledger account for crediting purchased material and purchased outsourcing, respectively.

 

Administration Settings Purchase Order » General » General

 

 

For manual purchase invoices (where no purchase order underlies the invoice in MKG), the general ledger account under sub-administration is taken over from the source purchase invoice line.

 

New fields on the purchase invoice line

On the purchase invoice line, you will now find the fields Source Invoice and Source Invoice Line. These fields indicate, for an entered credit purchase invoice line, to which purchase invoice and line this credit line relates. The source invoice line shows the description with the sequence number in parentheses. Also, the field Source Financially Ready has been added. This field indicates whether the linked production order line under the source purchase invoice line is financially ready. Finally, you will find the field Contains Credit Invoices. This box is checked if a credit line has been entered for a purchase invoice line.

The function Credit (Price) on the purchase invoice line is new. With this function, you can create a credit invoice for an existing purchase invoice line.

 

How do you use the functionality?

There are 2 ways to record a credit purchase invoice in MKG:

1. You enter a credit invoice as a new invoice and then link it to the purchase invoice line to which the credit invoice relates.
2. You indicate on the purchase invoice line, for which you have received a credit invoice, that you want to record a credit invoice for it.

 

1. Entering a credit invoice as a new invoice

If you want to enter a credit invoice as a new invoice and then link it to the source invoice line being credited, proceed as follows. Enter the credit invoice as a new invoice. Then specify in the fields Source Invoice and Source Invoice Line what the source is on which you are entering the credit invoice. This must be an approved invoice and this invoice must not be reversed. After saving the credit invoice, the source invoice line receives the check mark ‘Contains Credits’.

 

2. Indicating that a credit invoice has been received

You indicate on a purchase invoice line that you have received a credit invoice for it. The button Credit (price) is now available on the source invoice, provided at least the invoice is approved. Through this button, you create a new invoice, where the creditor is already pre-filled and the selected invoice line is credited. You complete this invoice and, if necessary, correct the pre-filled data with the information on the received credit invoice. On the credit invoice line, the source invoice and line are already filled in. After saving the credit invoice, the source invoice line receives the check mark ‘Contains Credits’. In both cases, after approving the credit invoice line, the credit journal entry is created.

 

Work in Progress

Work in progress fields under the invoice line are copied from the source invoice. This happens under the following conditions:

• For a manual source purchase invoice line, the block is copied if the linked production order is not financially ready.
• For a process-based source purchase invoice, WIP fields are not filled if:
  • quantity free > 0;
  • they are linked to a sales order;
  • the production order is financially ready;
  • different materials are linked.

 

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Video Crediting purchase invoices Duration: 0:52 Sound: yes

 

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